Tag Archives: MARC

Cataloging template for FRC

Because the pamphlets that comprise the French Revolution Collection (FRC) share many characteristics, particularly the location and format of important bibliographic information (i.e. title, author, and publication information), we have made ample use of cataloging templates.  During the training process and beyond, Project Cataloging Assistants refer often to the FRC sample record on our project wiki (and copied below) to guide them as they create MARC catalog records for the pamphlets in this collection.

FRC Sample Record

Fixed fields

ELvl: I



040 |b fre (dan, dut, ger, swe, etc.)

  • Parallel record must be derived for foreign-language records; include 936 (below)

040 |b eng

  • Parallel record need not be derived as this is an English language record

041 *# [language codes if additional codes to fixed field needed; * 1st indicator and subfields vary, see bibformats]

043 ## [e-fr--- and/or other geographic area code]

099 ## FRC |a [NUMBER ]

049 ## [Case]IBVC |l bklr

  • Includes brackets around case (i.e. not supplied information)



245: Transcribe elements as found on source; do not transpose elements.

260: Transcribe publisher location and name, including addresses; transcribe date information as given.

  • 260 ## A Paris : |b De l’Imprimerie de n’importe qui, 123 Place de n’importe ou, |c l’an troisième de la liberté [1791]



1.  Nature, scope, or artistic form [500]

500  Adaptation of Calderón de la Barca’s Alcalde de Zalamea.

500  Advertisement for a baguette.

2.  Language [546]

    • 546  French and Latin.

3.  Source of Title Proper [500]

    • 500  Caption title.
    • 500  Cover title.

4.  Other Title Information [500]

    • 500  At head of title: [etc.]

5.  Statements of Responsibility [500]

    • 500  Signed, p. 5: [etc.]
    • 500  Attributed to Jacques Martin. Cf. Martin & Walter.

6.  Publication, Distribution, Etc. [500]

    • 500  Imprint from colophon.
    • 500  “24 messidor an II”—Session date from Martin & Walter.

7.  Physical Description [500]

    • 500  “Eccliastique E.”–Bottom of p. 17.
    • 500  Error in pagination: [etc.]
    • 500  Title vignette of house; a variant edition exists with title vignette of tree and different head-piece.

8.  Accompanying Material [500]

    • 500  Includes 2 tables on 1 folded sheet.

9.  Reference to Published Descriptions [510, 500]

    • 510 4# Martin & Walter.  Révolution française, |c II, 1234 (no full stop at end)
    • 500  Not in Martin & Walter.  Révolution française.
    • 500  Variant of Martin & Walter.  Révolution française, II, 1234.
    • If OCLC record already has 510s for other bibliographies, trust the information and keep the citation.  If something looks clearly incorrect or incomplete, then delete; if you’re not sure, keep it.

10.  Other format available

    • 530  Available online via Gallica bibliothèque numérique.
    • Use with 856 for links to electronic format (see below)

11.  Summary [520]

    • 520  Letter asking for better organization of the Garde nationale.

12.  Contents [500, 504]

    • 500  “Copie de la réponse des officiers du neuvième régiment de dragons, à Borie-Cambort”–P. 6-12.
    • 500  “Copie de la réponse des officiers du neuvième régiment de dragons, à Borie-Cambort … Signé: Pierre Cardin”–P. 6-12.
    • 500  “Copie de la réponse des officiers du neuvième régiment de dragons, à Borie-Cambort”–P. 6-12; signed, p. [12]: Pierre Cardin.
    • 500  Errata, p. [x].
    • 504  Includes bibliographical references [and index].
    • 500  Includes index.

13.  Copy Being Described [561, 563 (rare for this collection)]

    • 561  Owner’s signature: Nicolas Sarkozy. |5 ICN
    • 561  Stamp: La bibliothèque des Augustins, Paris. |5 ICN
    • 563  [Binding note]
    • 561s and 563s should be cut/pasted from the bib record to the MFHD when doing 2nd day checks.  Remove |5 ICN from field(s) after pasting into MFHD.


655 #7 Pamphlets |z [COUNTRY] |z [CITY] |y [YEAR]. |2 aat


Trace other contributors to work, publishers, and added entries from item-specific notes:

710 1# Corps législatif. Conseil des anciens.

710 2# Imprimerie nationale (France), |e publisher.

700 1# Sarkozy, Nicolas, |d 1955-, |e former owner. |5 ICN

710 2# Bibliothèque des Augustins (Paris), |e former owner. |5 ICN


852 8# |b sc,frc |k Case |h FRC |i [NUMBER] |t 1

  • Copy specific notes like a torn page are added to 852 |z.  Not every 852 will need |z–rare, probably.
    • 852 8# |b sc,frc |k Case |h FRC |i [NUMBER] |t 1 |z Imperfect: p. 5-6 torn with text missing
    • 852 8# |b sc,frc |k Case |h FRC |i [NUMBER] |t 1 |z Laid-in: folded sheet with ms. notes

856 41 |u [URL] |z Full text

    • Use in conjunction with 530 (above) for links to electronic versions

866 #0 |8 0 |a [for a multi-part item, the range of parts held]

  • E.g., a 3 v. piece for which we have all volumes: |a v.1-v.3 (note no spaces)
  • Abbreviation of the parts is based on the language of the materials, and how listed on the pieces
    • t.1-t.3 (tome)
    • ptie.1-ptie.3 (partie)
    • no.1-no.3 (numéro)


910 ## [catalogers initials]

936 ## PR [OCLC number of parallel record]

Cataloging training (3)

Finally getting into a groove working with the French Revolution Collection (FRC) pamphlets. I think I may have even (almost) mastered the order of the MARC notes fields.  I encountered a bit of newness with this week’s pamphlets including using Antoine-Alexandre Barbier‘s Dictionnaire des ouvrages anonymes to (successfully) find authorship attribution for anonymously or pseudonymously published works and how to create a parallel record in OCLC.  I also came across some interesting topics this week.  Among my favorite pamphlets were those on the prison system in Philadelphia and the gabelle tax. Wikipedia, particularly the French articles, has been extremely helpful in getting a brief overview of French Revolution topics that I had no previous knowledge of.

Cataloging Training (2)

The training and practice cataloging that I completed during my first two weeks have proved to be a great introduction to finding records for items in OCLC and editing them to better describe the items in the French Revolution Collection (FRC). In working through my first portfolio of FRC pamphlets I learned to look for publication information in a colophon, if it is not present in the title information, which pages to check for abbreviated title information, depending on the length of the pamphlet, and became more familiar with several bibliographic reference sources such as André Martin and Gérard Walter’s Catalogue de l’histoire de la Révolution française, also known as Martin & Walter.

Through my training I have become very comfortable with the different standard MARC fields used in FRC records; punctuation in the title entry and physical description fields has become practically second nature now. I am still working on learning the standard order of notes, so that I do not need to constantly reference the FRC Sample Record. The use of a local field [902] has been very helpful in the beginning stages of determining ‘aboutness’ and is a good starting point towards assigning subject headings.

Cataloging training (1)

It’s the beginning of my second week as part of the CLIR French pamphlet project and I’m excited to soon get to work on the pamphlets.  Training is going well; I am quickly remembering everything that was covered in my ‘Organization of Knowledge’ course regarding AACR2R and MARC tags.  The punctuation for the 245, 260, and 300 MARC fields took a day or so to become comfortable with. I am surprised at how many records I come across that still have the older standard punctuation in those fields.  I find myself hoping that an item will have an inscription, bookplate, or stamp that I can note to help trace the provenance of the item, or an ambiguous title that needs to be supplemented with a contents or summary note.

Tools for training, learning, cataloging…

In addition to Cataloger’s Desktop and Classification Web, both from Library of Congress, here some other online tools we’ve identified as potentially useful to Project Cataloging Assistants  as they work on the project:

AACR2 abbreviations (Yale)
End-of-Field punctuation in MARC (U FL)
MARC format for Bibliographic data (LC)
MARC subfield and punctuation guide (Auburn)
OCLC Bibformats (OCLC)
Order of notes in the MARC record (BYU)

We’ve also added a page for tools to convert between the Gregorian and French Republican calendars:

This link is to the date finder for the French Republican calendar in Wikipedia.  Use it to translate Republican dates to our (Gregorian) calendar.  It is specific to the date, which is great for those years which fell across two Gregorian years.  While the date finder opens in Republican year one, below each month are links to other Republican years.

This calendar converter is a great tool for translating a Gregorian calendar date to a variety of other calendars.  Good if you need to translate a date from our calendar to the Republican calendar.

An even better tool for quickly converting Republican dates to Gregorian and back.  Also includes a short description of the calendar and link to an PDF file with the “name” for each day — think Feast of St. Francis, but agrarian instead.

Our Poster for the Conference

CLIR Hidden Collections Program Symposium

Jennifer and I will attend the CLIR Hidden Collections Program Symposium in Washington, D.C., March 29-30.  The program looks good, promising to provide speakers, and break-out sessions in which we’ll get to hear how others have or will be managing their grant-funded projects for hidden collections.  Obviously, we’ll have a chance to share our own plan and experiences thus-far.  I’m looking forward to seeing what kinds of collections other institutions are processing.  For the symposium, we’ve created a poster representing the French pamphlet project — it’s a fun motif that resembles in type, illustration and layout many of the pamphlet’s we’re working on.  Kudos to Jennifer for the idea.  Jennifer and I will also be presenting a session entitled:  Parlez-vous français?  Finding and training subject specialists to catalog 18th century French pamphlets, describing our experience in hiring Project Cataloging Assistants, the use of the wiki in training and communication, among other aspects of the project.

Below find our abstract for the presentation:

Parlez-vous français? Finding and training subject specialists to
catalog 18th century French pamphlets

The Newberry Library has a 2009 grant to catalog four French pamphlet
collections, most from the period of the French Revolution. Cataloging
Assistants will create 22,000 item-level, MARC records that provide
sufficient detail for research, adhere to recognized bibliographic
standards, and will be web-accessible and sustainable.

The Cataloging Assistants must have a fluent reading knowledge of
French and be able to work with 18th century, political documents that
may have idiosyncratic spelling, grammar and vocabulary. Some of the
Cataloging Assistants will have little or no library cataloging
experience but must quickly learn to use Connexion and MARC format if
we are to meet production goals.

Several University Libraries have successfully implemented this model
of hiring subject and language specialists to do rapid, hidden
collections cataloging but it will be new for the Newberry. As an
independent research library, the Newberry has no formal connection
with the graduate programs from which we hope to find Cataloging
Assistants and as a small technical services department this grant
will double the size of our cataloging staff.

Jennifer Thom and Eric Nygren will share their experiences,
observations and anxieties in getting this ambitious project up and