Project Cataloging Assistant Jobs Posted


2 Full-Time (35 hours per week)

3 Part-Time (20 hours per week)

Term Positions ending January 31, 2013

TITLE: Project Cataloging Assistant

DEPARTMENT: Collection Services


Reporting to the Cataloging Projects Manager, the Project Cataloging Assistants will edit and create item-level MARC records for 22,000 French pamphlets the bulk of which were published in France between 1780 and 1810. These positions are part of a Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives grant. With generous funding from The Andrew W. Mellon Foundation, CLIR administers this national program to identify and catalog hidden special collections and archives.

Project Catalog Assistants will work closely with a professional Cataloging Librarian to produce records that meet local and national library cataloging standards. Full-time Project Cataloging Assistants will be expected to produce approximately 145 records per month; Part-time Project Cataloging Assistants will be expected to produce approximately 83 records per month.

The Newberry Library, a preeminent humanities research and reference institution, is home to a world-class collection of books, manuscripts, maps, music, and other printed materials related to the history and culture of Western Europe and the Americas. The collections span many centuries and feature items such as illuminated medieval manuscripts, rare early maps, rich genealogical resources, and the personal papers of Midwest authors. The Newberry offers exhibits based on its collections, theatrical performances, lectures and discussions with today’s leading humanists, seminars and workshops, and teacher programs. Researchers are able to search the Newberry’s collection through its online catalog and through WorldCat.


  • Perform complex copy cataloging and some original cataloging for French pamphlets.
  • Search OCLC Connexion and the Newberry catalog (Voyager) for bibliographic and authority records.
  • Verify and edit records in OCLC Connexion and Voyager,  applying current cataloging and description resources to meet local practices, consortium requirements and national standards (AACR2, LC Classification, LC Subject headings, LC Authorities, MARC21)
  • Participate in department and grant team meetings.
  • Pay close attention to quality and quantity of cataloging output.
  • Effectively manage time.



  • French language fluency (reading comprehension skills will be tested.)
  • Experience using library catalogs.
  • Computer proficiency in Internet searching and in the Microsoft Windows environment, including, but not limited to, Microsoft Word, Microsoft Excel and electronic mail.
  • Ability to work independently with close attention to detail, accuracy and production expectations.
  • Ability to follow instructions and organize time and work on multiple projects.
  • Ability to maintain and establish effective work relationships.
  • Ability to communicate effectively in oral and written form.


  • Graduate M.A. or Ph.D. candidate; knowledge of French history or literature.
  • Course work in a Library Science program and/or library technical services department experience using OCLC and a cataloging module of an integrated library system.
  • Knowledge of AACR2, LC Classification, LC Subject headings, LC Authorities, MARC21.

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